Faculty Contract – Dynamic Forms Instructions
The process followed for issuing faculty contracts with Dynamic Forms can be confusing. The first section of this article explains the process of accessing and submitting your contract. There are further details describing the contract process and what to expect at the end of this article.
Faculty contracts are issued through Dynamic Forms in a process called “invitations”. This process creates your contract by uploading data into the form fields from a file. The upload process also creates an email invitation with a link unique to the form that holds your contract data. This email will come from the dcefacultycontracts@massasoit.mass.edu email. DO NOT RESPOND OR SEND QUESTIONS OR INQUIRIES TO THIS EMAIL ADDRESS. If you have a question about the contract your first point of contact should be your dean. The sending email account is not monitored.
Some people find that the link to the Dynamic Form contract is not active. This is particularly true if you are using Office 365. In order to access your contract you may either cut and paste the link from the email into the address bar of your browser OR you can highlight the link and right click to choose “Go to https://nextgensso2.... “ from the menu that appears.
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After reviewing the course line items, you must select from the dropdown at the end of each line to accept or reject each contract before submitting.
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Once you have made your selection, sign and submit your contract by typing your name in the appropriate boxes and then click on the “Sign Electronically” box.
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Be sure to submit your form when routed back to review your signature. If you do not submit the contract it is not considered complete.
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A pop-up message will appear noting that your form has been submitted along with a link to view your PDF.
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You will also receive an email confirmation which will include a link back to Dynamic Forms which may be used at any time to view and print copies of any contract or other document you have completed.
All signatories of any Dynamic Form may return to the Dynamic Forms homepage to review, download or print forms that they have signed at any time. Click on the My Forms link at the top right of the screen and select Forms History to see all available forms.
DYNAMIC FORMS INVITATIONS
Contracts are now issued through a process in Dynamic Forms called Invitations. For this process, the file that is sent to the payoll office with your course contract data is used to prefill a contract document in Dynamic Forms. You then are sent an invitation to view the contract with a link by Dynamic Forms. Remember that contracts are issued for your courses when the start date is in the payroll period. That means if you have multiple courses and some of them start several weeks after the beginning of the semester, the late starting courses will not appear on a contract until their start date approaches. When the late starting courses are issued a contract it will not include any course data for a contract you have already been issued.
A very important detail regarding Dynamic Forms Invitations is that you may only have one invitation per document at a time. That means if you receive a contract and don't sign and submit it, if you have a second contract for a late starting course the first contract invitation must be deleted before you can be sent the new document. This is why it is important for you to sign a contract when invited. Once the invitation is deleted the contract document is no longer available and you will not have access to the data.