Employee Termination

Information

Remove technology access for employees who are ending their College service. This service is for terminating technology access only; supervisors must contact Human Resources separately to complete all necessary documentation for termination. Access is removed at 3PM on the effective date of the termination. 

  1. Check Termination date in Ticket
  2. Check HRCMS file – This need to be downloaded to your laptop. Do not open from server (\\pontiac\Shared\HRCMS\File Upload)
    1. Check if they are still active or terminated, or have multiple jobs
      1. Multiple jobs DO NOT DISABLE
  3. Checks with groups they belong to, if a member of Active Students (Convert to Student)
  4. Adjunct Faculty belongs to Seniority Group Schedule for August of following year DO NOT DISABLE
  5. The account can be disabled if the following are true
    1. Not in ActiveStudents Group
    2. Shows as Terminated in HRCMS file
  6. Change Supervisor if more than one job/Supervisor
  7. To disable an account, use this:

Disable-Employee -ADAdminCredential (Get-Credential) -SamAccountName USERNAME -Verbose

  1. To Convert a staff account to Student account, use this:

ConvertTo-Student -ADAdminCredential (Get-Credential) -SamAccountName USERNAME -Verbose

  1. To check user Mailbox delegation, use this:

Connect-ExchangeOnline

$UserToCheck = "USERNAME@massasoit.mass.edu" # Replace with the actual user's email address or UPN

Get-Mailbox -RecipientTypeDetails SharedMailbox -ResultSize Unlimited | ForEach-Object {

        $SharedMailbox = $_

$Permissions = Get-MailboxPermission -Identity $SharedMailbox.Identity | Where-Object { $_.User -eq $UserToCheck -and $_.AccessRights -contains "FullAccess" }

        if ($Permissions) {

Write-Host "User '$UserToCheck' has FullAccess to shared mailbox: $($SharedMailbox.DisplayName)"

        }

    }

Availability

This service is available to supervisors.